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Adding Products to a Sales Project

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The Products Database in Membrain allows you to itemize and track the products you are selling in a Sales Project. That may be a product, service or consulting - whatever it is you are selling - to track revenue in different categories, or over time with recurring Products.

Getting Started

First, a Membrain administrator must set up your Products Database, and make it available for use in the Sales Process you're working in. To learn how to do this, read these articles Setting up Products and Managing Products

Adding Products to a Sales Project

Once the Products list is available, you can add individual items to a Sales Project from the left-hand side box, located just below the Sales Process.

This box is often called the "What Box" though may have been renamed to something else in your Membrain account

Adding a Product

  1. Locate Products at the top of the What box and click Edit
    Add_a_product_in_the_what_box.JPG
  2. Click Add Product to start adding the Products related to this Sales Project
    Add_product.png
  3. Select a Product from the list available, and complete the details. Default information is added to some fields, but this can be changed or updated as required.
    Add_product_dialog.JPG
    Name - The name of the product or item you are adding
    Description - Enter more details about this Product, if you wish
    Quantity
     - How many items you are selling

    Price - Option 1. Recurring
    Set the Pricing Payment type to Recurring if you want to manage multiple payments spread out over a specified payment term.
    Price - Enter the estimated price of the product, individual payments can be amended at a later date.
    Currency - select the currency you wish to set this price at
    Frequency - enter how often you expect to receive revenue, in months
    Term length - the length of time you expect to receive payments

    OR

    Price - Option 2. Fixed
    Set the Pricing Payment option to Fixed if the item will be paid in full at a set date.
    Price - Enter the estimated price of the product, individual payments can be amended at a later date.
    Term length - the length of time you expect to receive payments
  4. Add additional items as required, until you are satisfied you have captured all the information relevant to this Sales Project.

Viewing the Products list

Your Products list may now look something like this example below. Products_example.JPGIn this example, we see the following:

  • 5 x XBC-890 items at a fixed rate of 16,000 USD each, totaling 80,000 USD
  • 3 x Consulting days at a fixed rate of 1,200 USD each, totaling 3,600 USD, and
  • Licencing at a rate of 4,000 USD per year, recurring for 2 years, totaling 8,000.
  • On the right, there is a Summary of the value of the Sales Project, broken down into fixed and recurring value.
  • And at the bottom, there is a useful option which allows you to update the total value of the sales project, or not. This is helpful if you want to use this breakdown to calculate and update the expected total value of the sales project itself.
    Toggle this button off if you have calculated a different value for the Sales Project which is not reflected by this Product List.
  • Click into any Product in the list to view additional details at any time, or edit information during the Sales Project life cycle
  • To delete any product from the list, simply change the quantity to 0 and update the list.

Analyzing Product information

Now that you've added Product information to your Sales Projects, you can view this information and analyze the data in many places, such as:

  • Sales Project List View - Filter by Product and Sort, Group and view data about Products in an easy to view List layout.
  • Active Pipeline - Sort by Products to see these details at a glance, and hover for more information
  • Dashboards - Create a multitude of graphs and charts in the Dashboard to see this information in visual ways
  • Win/Loss Analysis - See how different Products may be affecting your Win/Loss ratios, as well as other interesting insights